Finance

The financial subsystem comprises a collection of modules and functionalities that constitute a comprehensive system for recording and managing receivables, payables, cash, and internal documents. It encompasses tools for facilitating invoicing and ensuring timely and accurate VAT submissions. Additionally, the subsystem incorporates features for maintaining a payment schedule, utilizing electronic banking, accessing the insolvency register, and interfacing with payroll programs.

Financial Documents

ERP EPASS can be characterized as a thoroughly document-based system, incorporating tools for creating and managing documents, with financial documents being an integral component.
Financial documents typically serve as the final link in a chain of business documents established through document links.
The most prevalent example of document links’ implementation is the connection of invoices to sales.
Due to their emphasis, financial documents contain more specific data than documents representing purchase and sales transactions.

Invoicing

ERP EPASS® significantly streamlines invoicing processes by enabling the creation of numerous books with numbering series based on organizational and subject criteria. Utilizing documents from previous sales processes to generate invoices results in substantial labor savings.

Electronic Invoicing

ERP EPASS® facilitates fully automated electronic invoicing, allowing for different formats and methods of sending invoices tailored to each customer. Available formats include XML, PDF, ISDOC, and ISDOCX (a standardized format for automated import into economic systems).

Document Matching

ERP EPASS® offers a comprehensive overview of receivables and payables status, as well as customer payment behavior, regardless of invoice booking status, directly at the primary document level. The advanced automatic matching process of invoices and payments saves time and costs in managing this aspect.

VAT

In ERP EPASS, the management of the VAT agenda facilitates the timely and accurate submission of required forms to the tax office. This process begins with the initial registration of tax documents and remains independent of their booking status. It entails a series of clear control records and monitors the timeliness of generated forms even if there are changes to the original tax documents’ content. Additionally, it offers support for handling unreliable VAT payers.

Electronic Banking

ERP EPASS® is equipped for electronic import of bank statements from the majority of banking institutions, and we offer import assistance for any other domestic or foreign bank. Importing bank statements into the system is a standard procedure in ERP EPASS®.
The system allows for electronic collaboration with most domestic banking institutions. Electronic transfer of payment orders and statements always adheres to the specific bank’s regulations. Communication with a particular bank application is facilitated through bank drivers, which implement the communication protocols of that bank application.

Bookkeeping

ERP EPASS® bookkeeping facilitates efficiently translating the company’s economic activities into an accounting system that aligns with relevant legislation. The capability to manage accounting for multiple accounting units within a single information system significantly streamlines reporting and the creation of various consolidated outputs.

Automated Creation and Sending of Email Reminders

This is an automated service designed to send email reminders to customers with overdue invoices. Reminders are dispatched based on a predefined algorithm and documented by the system. The sender of the reminder is the email address of the specific merchant who finalized the transaction. The service operates automatically at predetermined intervals, such as once daily.

ERP EPASS® Integration with FIDOO

FIDOO resolves the efficient registration of receipts and invoices—the original documents employees receive when the company purchases products and services. All data is instantly accessible in one location. The integration of ERP EPASS with FIDOO combines two robust tools, facilitating the effortless recording of expenses by employees and simplifying the work for accountants.

Payment Schedule

The payment schedule will simplify and streamline your regular payment schedule. Gain a comprehensive overview of incoming and outgoing payments in the upcoming period with reminders for due dates. The automatic generation of payment documents and orders will decrease the workload of the entire process.

Insolvency Register

The service aims to promptly notify clients of any updates in the insolvency register about counterparties against whom the client has a claim. This is especially crucial for submitting claims within the 30-day window following the declaration of insolvency.
Moreover, the service allows individuals or companies to be screened in the insolvency register. This feature is utilized in ERP EPASS® to verify and display the status of a partner during document creation.

Payroll

Third-party payroll software manages payroll within ERP EPASS®. ERP EPASS can seamlessly integrate with your current payroll software to establish an effective payroll system. Through ERP EPASS, all essential data on employee attendance and activity is transferred to the payroll program. Payroll deductions and payment information are imported from the payroll program into ERP EPASS, logged as payables, and subsequently processed by generating payment orders and linking them to bank statements.